Video index
1. Call Meeting to Order
7
2. Prayer: Janine Thomas, Bahá'í Faith
3. Pledge of Allegiance
4. Roll Call
Roll call (10 Present, 0 Absent, 0 Excused)
5. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
Robert Dickinson, 19 Birch Road - express support for discussion item on LED Street lighting.
Don Gonsalves, 40 Bayberry Trail - sent a letter to the Mayor because I was upset at the last meeting. We were publicly insulted last week to wait for Executive Session. Council should be able to run their meetings better. You can not have an executive session and have people wait 1 hour and 20 minutes. The second item - how does the public control how long people talk. I don't care if it is 3 or 5 minutes. We have had meetings where people talk for too long - have requested for heath and pension and have not gotten the time to do so. I also asked if you talked about the CT Studios and do not know if there was any discussion. Do not think there should be approval of 1.7 million dollars unless we kow what it is. For 9 years have lived in this town - every council and every mayor have run a poor meeting.
6. Environmental Health & Safety Message
Wagner - there has been a series of robberies - keep doors locked, garage down. These people are entering houses while people are home. Keep doors locked at all times.
Anwar - Wednesday at 5:00 pm going to have discussion on Ebola - will have a few experts come and talk about the disease, how it spreads, preparation of house hospitals are managing, how ambulances are managing It will be recorded and shown at different times.
7. Adoption of Minutes of Previous Meetings
Havens, Pendleton, typo Novem - piece mail spelled wrong unanimous
8. Public Petitions
none
9. Communications from Officers and Boards Directly Responsible to Council
Wagner - public notice - work going on at the intersection of Pleasant Valley and Wheeler Road - sewers inspected - found manhole cover that was deteriorated. that is being repaired.
10. Reports from Standing Committees
None
11. Reports of Temporary Committees
None
12. Consent Agenda [All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
Paterna, Wagner, unanimous
13. Unfinished Business
* A. Resolution Appointing Elizabeth McGuire (D) an Alternate to the Zoning Board of Appeals
* B. Resolution Appointing Michael Balesano (D) an Alternate to the Inland Wetlands Agency/Conservation Commission
13. Unfinished Business (Continued)
C. Resolution Amending the South Windsor Town Council Rules and Procedures (postponed from the November 3, 2014 meeting)
Delnicki, Snyder Delnicki - looked at new proposed changes. I like the simplicity of my proposal. This all came about because we used to hold agenda meetings which informed each party of what is going to be on the agenda. this gave a fair opportunity to be able to answer questions and get answers. if you receive packet on Friday there is not enough time to get all questions answered. This makes sure everyone is treated equally and the time needed to prepare for a meeting. There is a completing proposal to get information on Thursdays. Wagner - I in agreement with the intent. I am concerned that this is a hard and fast statement. If something happens where this doesn't happen then we can find ourselves that we are not following our rules. I am in agreement with doing this. Havens - two days is a perfect compromise. Anwar - put exhibits on the website with the agenda. 13D is also about council rules and 14e about council rules. In the last meeting it was felt that rules needed to be looked at more carefully. I wanted to look at the whole council rules as a whole. Some of the adjustments have made the meetings more efficient. The challenges are is how we can improve our meetings. People are interested in knowing what discussions we are having and - 11:00 p.m. meetings are too long. WE had about 20+ people speak at the last meeting. since 1988 the rules for public speaking of 3 minutes has made the meetings more efficient. I am proposing to start the meetings earlier. This will allow the public to Snyder - would like to speakabout these when the item comes up. Anware - in the last meeting one of the things said is we would like to have head start for the council to work with the staff. This proposal would allow the questions to be answered. Mirek - aren't we following our agenda - Delnicki - we are not following our agenda. Anwar - it is counteraction of the proposal on the table. Anwar - read the proposal - need proposal that legally are sound. Delnicki - if you read Section 1C - additional items - right there it states that if they are not submitted 5 days prior they are not considered. I think your argument is a hollow argument - would accept amendment to my proposal. I think the 3 critical days is critical. If you wish to add to the proposal the language however Mirek - any changes to rules should be done because will make things better. I don't see how changing from 3 to 2 will accomplish that. Don't see why it is being proposed. Snyder - I would agree with Tom - Tom is saying second part of section f - accept amendment and added onto the c. Delnicki - friendly amendment - Snyder agreed Anwar - Talking about the amended resolution Delnicki - suggest we deal with this on its own - provides - Yagaloff - confusing items are refers to 48 hours, - need to clarify 3 business days or 3 days - careful when making a change - should clarify it. Delnicki - friendly amendment - Carolyn Mirek agreed to Wagner - why not say just new business - are we limiting to certain items - Delnicki - would like common ground with simple change like this. Anwar - let me reiterate. we improved on something that you though was simple. Need to keep in mind a few other things. Section I number f - Delnicki - I think we need to pass on its own merits. Snyder - adding another whole section for f - Tom has added onto Item C which is simplier then adding another item. the 3 business days - hoping that we can agree that we are saying the same thing. don't think it should be its own item. should stand out on its own. if we address now then we don't have to talk about it later. Paterna - I don't think all of us can edit a document like this - the concept is here - think we - call the question Vote - 3-5 not passed. Delnicki - Anwar - should do it all together rather then pieces. Delnicki - this is simple and should be able to be passed. Snyder - note that this was on the agenda at our last meeting. this was on the agenda last meeting. we had no idea all of the ruels were going to be changed. in fairness this was last meeting and was postponed. Anwar - the changes being propsed laster - will be voted on again - changes will be made in the next couple of weeks. snyder - the rules that is being brought forward Answer - there is a resolutin that was made by Councilor Delnicki - postponed for a vote today - at that meeting it was stated that there were many things that needed to be changed. Cleaning up of those rules was needed. If we were to change other components will be voted on at the next meeting. you have two weeks to look at this and reflect on it. Delnicki - still believe we should be voting on this tonight. we should pass it. if we are having trouble voting on something this difficult - so we have success and can build. Voting on the amended resolution 3-5 not passed
D. Discussion Item: Amending the South Windsor Town Council Rules and Procedures to allow the public to speak for five (5) minutes rather than three (3) minutes (requested by Councilor Mirek) (postponed from the November 3, 2014 meeting)
Mirek - presently we have a 3 minute rule - some people are allowed to go on longer - it is also stated in the ruels that there is a 30 minute rule. We should allow the public to speak. 3 minute rule - has appearance of being rude and we need to be more approachable. Times vary from 19 minutes to 5 minutes. we are way below the 30 minute alotment. Should encourage people to speak. five minutes is not unreasonable. people are owed and entitled to express their view points. my proposal is to extend to 5 minutes. I have not found a time that we have gone beyond the 30 minutes. Wagner - page 6 - thre have always been provisions to have the council to extend - consent of council. if anyone wishes to allow a speader more time that council member could have spoken up. Every other Board/Commission - if someone has a really complicated discussion I think both sides would agree. Delnicki - by allowing 5 minutes it will allow a person the ability to finish their thoughts. 3 minutes is not enough. attempt to find something in the middle between 3-10 minutes. Pendleton - page 5-6 - Items 5 and 17 - reads 20 minutes - feel 3 minutes is enough time. Anwar - everyone is given the opportunity to speak. 3 minutes was a rule since 1988. Mirek - we are hear to listen to the public - in my opinion hearing the public takes precedence - Some times there is a courtesy given to people and some times not. we should extend the courtesy to everyone. I think if we could cut some of the time - the mayor does not have to clarify - we would stil get our buisness done. Paterna - recently we had a public hearing on LoCIP funds - I think w should encourage people to speak. no one complained about the 3 minutes - that night worked very well support 3 minutes.
14. New Business
A. Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on Amendments to the South Windsor Code of Ordinances, Chapter 98 - Utilities, Article II. Water Pollution Control Authority, Section 98-31 - Established; Membership
Pendleton - Wagner, Galligan - this is just a public hearing so there is really no discussion. Delnicki - could we get a market up proposal that shows the language changes from what they were to what they would be. I would like to know exact changes. I assume WPCA knows about this. Yagaloff - there was a meeting with myself, Mr. Shaw, Mr. AReis, Councilor Wagner - everyone went through what they would like. that was the proposal - intended to create four year terms - clear up issues on membership - reestablish with right schedule. there is temporary language here - terms into ordinance was to clarify. transitiion period and estalbishment period. Delnicki - WPCA aware of it? yes Delnicki - still want to see marked up copy. Wagner - was discussed at the last meeting - they know it is coming. members who were not present became aware when saw the minutes. we have four terms expiring which are not with the statutes. transition allows current members to serve after the ordinance is changed. unanimous
B. Resolution Agreeing to a Joint Grant Application with the Town of Coventry and the Town of Tolland
Snyder, Paterna Galligan - this is a grant because we do take care of their it. we received grant money the last few years - Tolland passed theirs and Coventry passed their Anwar - our town is providing back up support to other towns. regional approach. will be supporting. Delnicki - how many years participate in this grant? 3 Delnicki - Galligan - they give the notice of grants and do not give a lot of time. unanimous
C. Resolution Establishing a Temporary Sub-Committee to Study Possible Solar Installations on Town Property
Wagner, Pendleton Wagner - we discussed getting a group together several meetings ago. This is just formalizing that. We will have to talk to potential bidders - this will allow committee to go forard. There are concerns - which bringing group togethr will help answer. Snyder - establishing more subcommittees - are you the chair of the Energy Committee? Wagner - Athena, Sher Tarr, Henry 7 or 8 members but they don't represent this other interest from planning perspective Snyder - let the Energy committe oversee it themselves - then set up meeting with other Commissions and Boards Why couldn't you just schedule mor emeetings - and have others come into your meetings. my vote would be to let the Energy Committee administer what they need to do. Wagner - as a practical matter Energy Committee already has 5-6 issues - we would need additional meeting Anwar - Yagaloff - your rulesARtilce 9 - standing committees - council can Energy Committee may not have the authority to estalbish a subcommittee. Mirek - when talking about subcommittee with person representing each Board/Commission - if your Energy Committee ask from input form the entire committee - Wagner - each person will go back to their Board/Commission to keep them informed. The Town right now uses about 2 gig - pauin gover 600,000. Anwar - have already seen the benefits - a lot of people interested in Solarize SW - this area needs more attention. we can use space - reduce costs for taxpayers. unanimous
D. Resolution Approving a Refund of Taxes to Nine (9) South Windsor Taxpayers
Mirek, Pendleton, unanimous
Tom - suspend rules to take item H forward, Snyder, unanimous
E. Discussion Item: Proposed Changes to the South Windsor Town Council Rules and Procedures (requested by Mayor Anwar)
Anwar reviewed the changes - purpose of discussion is to put on consideration at the next TC meeting. Mirek - this should be posted on our website - suggest that we postpone - we have to have our agenda realistic - Snyder - there are some items many I agree with. some of them have concerns with. I just want to offer tht we have different opinions. Who redid all of the changes - Anwar - I started and sent to Matt and Town Attorney. snyder - was there any collaborative efforts? Anwar - Delnicki - Pendleton - in the last meeting talked about Ambulance Snyder - Anwar - asked people's opinions - snyder - we should give changes to you. Some of the changes are big. Collaborative efforts should have been done on this. Yagalof - we received an email - flagged items that were inconsistent with the Charter and State Statutes. Yagaloff - thre are CGS - that over ride the Town - can flag those Snyder - for each change made flag - let me know about CGS - want the statutes that were used to change the rules. concern is going from 48 to 24 - Yagaloff - question came up - can we change teh rules to tell if meeting cancelled due to storm - then have meeting th enext meeting. Snyder - how would we convey our thoughts about this Anwar - can we do now or at the next meeting. Some things straight forward. Snyder - 6pm is hard to change - Wagner - 6pm is something that we have to judge on together. Delnicki - state lowering our standard - Yagaloff - if State has 24 hours you can have more then that. Delnicki - when I read the considration by the council - always had safeguard - appointment or removal - should we gut protection - the reason for the meeting was in case there was any information we could get that. Yagaloff - that is strictly a policy decision Havens - point of order - this could be discussed Section 3 - Special Meetings and time of Regular Meeting Yagaloff - problem with newspaper provision - 48 hours advised - Mirek - changing our rules is extremely imporantat - should take careful consideration - rushing through is not the best thing to do. Anwar - there will be areas that we will not agree on. Mirek - all of us should have input - making changes don't understand why we are rushing. Anwar - there are things that are inaccurate. Pendleton - 7 items on there that are simple - there are 4 - if we receive another copy be referenced on cpy - what we are debating - we have 4 weeks to review this. we can move this along - Snyder - who prepared - spell check the State Statutes -- we can go above what the state statutes say. Would like our thoughts and concerns considered. Wagner - will probably
F. Discussion item: CCM LED Street Lights (requested by Councilor Wagner)
Wagner - we spent $400,000 - using an older technology which are much more efficient then other items but LED would be more of an efficiency. Andy - CCM - street lights - pay for street light near your home. Ther eis a better way - purchase street lights - creates 116, 117 - in CL & P curren trate based they are requsting rate raise - this will include street lights. rate 116 18.24 cents compared to 117 - 3.5 cents. Once you buy you have to take over maintenance. HPS reqires 5 year turn around - with LED's we require manufacturer give warranty of 10 years. they may last 20 years. Maintenance costs will be reduced - substantilaly reduced. the third area of savings providig electricity t oyou streetlights - reduce 60-70% because LED that much more efficient. if you choose streetlight CL & P will give rebate for doing this. It has been done everyowhere except CT. New Haven, Torrington, STamford,- are areas where this has been done. The time is right now to do this. Three firms have been selected - Wagner - how much money energy 60-70% you have about 2400 streetlights Wagner - one vendor gave us - not just 1/2 - somehting under 1/2 - stil have issue of buying th elights from the utility - ther would be period ofinancing. you selected 3 installers and they gave proposals which were passed to TA. As a Town how do we take advantage and make this program go forward Galligan - will have to get togethr with TA - may have to - not buyin glight, you are buying their ability to look at each light - then buy lights fronmCL &P - we need to see who will give the best rate. What you are purchasing are the lights. in first five years could have costs - but at some point will drop drastically. Ther would be more control when lights have to be replaced. Snyder - what is the cost of LED lights and what is the payback? 5 years - Snyder - who pays to replace lights? you would not wait for lights to burn out - all 2,400 would be changed. Snyder - do these meeting compliance with lighting? yes, and can change lighting output level if needed. it is a product that will last - guess is 100,000 hours Snyder - what is the down side can not think of one Paterna - % of reimbursement two types of incentives - one one - other on - Paterna - 2400 lights - what is the upfront costs to ge those lights? the holder is CL&P - they will give you net book falvue - give you lighting inventory - rate 116 and 117. Galligan - once company if selected - they will inpsect light and pole and dsicsuss with CL & P. Yagalof f- reviewed the process. - bidding process gets you the fixture costs and the ____ cost. Mirek - very familar with LED - there is definately upcharge upfront - like the idea adjust the lighting - really great to see that intial light. we need to budge tto replacement. phasing in LED lighting. great idea. Havens - this is an exciting proposal. should explore how we get involved. this is something we should be doing. it is an investment - Galligan - this all came out of your Energy Committee - Councilor Wagner and the Energy Committee have importatnt role here. Good program and should rewivew this - hae town attorney look at legalities. Havens - can we get this thing moving Wagner - right now looking at 15,000 per month savings. Did we talk to CL P - do they have similar offering to provide with LED lighting? Andy - no - wouldn't that be great. they are not wholeheartedly behnd this effort. I have a smaple letter to send to CL P. we wsent through an RFQ - good idea to make them compete. Wgner - switchable lights - great benefit - once you pick type of fixture - will have the same fixture throughout the town. and one underground - so you would only have two different types. Paterna - so we could do this in phases? it is possible. the purchase make sense to do all at once. Anwar - year one we could be budget neutral? Galligan - that could be possible -each year after that wind up with savings. Anwar - looks like most if not all are on board with this. are you going to look at bidding process? Galligan - will look at with Town ATtorney - shold be able to use coopoperative bidding process - run by staff - get the best possible price. buuing from CL& P - they own it. th eprocess would be biddin gon LED and three companies that provide service. Anwar - there are other purchsing ways to look at? Galligan - TC will look at appropriation an dleasing process. Anwar -next step - (savings of 200,000) - Galligna will do due dligence - then resolution before the Town Council. .
Wagner - suspend 14G, Havens, unanimous
G. Discussion Item: MDC Water Charges (requested by Mayor Anwar)
Delnicki recused from discussions. Galligna they have the new budget - 10 towns affected. we do have some really working meetings - the water rate revenue has gone up but not because of rate heightenings. changed metering system - they have storng handle on how much water each person uses now. they ar elooking to hold rate to 2.53 - customer service rate - 40.44 - Public Heairng scheduled (willl put on website) - Nov 19th Galligan - residents should be at public hearing Anwar - MDC headquarters 11/19 4:30 p.m. - residents who will be impacted so should be there. being a non-member town, there is more of an impact. have a non-voting seat at the board meetings which Matt goes. Galligna - please watch website in case soemthing changes.
H. Discussion item: Space Recommendations for Firehouse - Station 3
Pendleton - Town Manager - Delnicki - specifics on the plan that will be implemented - that night there was a strong feeling supporting the Fire Department - 1/2 Fire Dept and 1/2 for Fire Marshal - Galligna - that is exactly what we are looking to do. agreements on those uses. propsals very well thought out as to how they work together. Delnicki - delighted that both groups worked so well together. Atty Yagaloff - when we met we discussed priority of usage - the Fire Dept and Ambulance were high usage. if the Fire Dept felt they Yagaloff - the priorty goes to the Fire and Ambulance - the priority would g to Fire Dept because the Ambulance was not interested - should be item that is most similar to present use. Fire Marshal was added - discussed with Atty. Paico - how to prioritize - Delnicki - nice to see two groups as well together. looking forward to see it move forward. Galligna - Manager can move operations between various departments so a resolution would not be necessary. If the council says they accept the report as presented that would be good. Havens - we did not have many choices because of the referendum and bond counsel. The Fire Dept. and Fire Marshal go hand in hand. both the fire chief and fire marshal are happy with the additional space. The Town Hall if very crowded and willl make room upstairs. Snyder - nice job. thank you Cooney and Summers. Appreciate everyone worked together. Pendleton - thanked the Chief and Fire Marshal. Made our jobs much easier. Chief Cooney - thanked the committees time and effort. from day one it has been a joint effort. appreciate Fire Marshal Summers. Advised the Council on the support of the Town Manager - Foster STreet Road project - parking lot issues have been rectified. Anwar - feel we have unanimous support.
Wagner - suspend rules 14 F Delnicki unanimous
15. Passage of Ordinance
none
16. Communications and Reports from Town Manager [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
53 employees raised 5,500 for United Way Will be in Austin, TX - Solar going well. Anwar - when we went into Executive Session last meeting - had labor attorney - needed to have executive ssssion early. we spoke about Ebola an dCT Studios at the end of the meeting DCK moving forward - Andrew Toff puttin gprocess togerer. Have had meetings with Economic Development - CL&P, Fuel Cell, Siting Council, - DCK has made the first payment and they also are befor ePURA to clean up some of the items. Negotiations are ongoing - will have further discussions and see how to facilitate. Did meet with South Windsor company - concern - there are company to split up now. Ther eare reasons why they are moving to other towns. did talk with the President. Econoic Development - housing at Evergreen - 3pm meeting to discuss how to make that happen. Antoher hotel is looking to go in Buckland Area. they made prosentation - We also have interest on propertry on corner of Sullivan and Rte. 5. economiy is starting to pick up. There are other things that are being worked on with Mr. Finguera. Textile Recycling - Another things that will be coming before the Council is a program for Brown Recycling - looking to see if we can do this without raising costs. Anwar - for this Textile - Galligan - I have to sign agreement - May
17. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
none
18. Communications and Petitions from Council [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
Wagner - Thursday, Fuel Cell American and C-PACE - 5 to 7
suspejnd the rules to add Delnikci, SNyder, unanimous Resolution revoking the prior approval of refund of 4, 00 to approving the amount of 1,00 Mirek, Pendleton - unanimous
MIrek - letter from (get letter from Carolyn) Kristine M
19. Executive Session
A. Discussion of pending claims and litigation (Docket #3:14 CV-00847-WWE).
B. Discussion of pending claims and litigation (Docket #HHD-CV-11-6021042-S).
C. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. §1-200(6) and §1-210(b)(5)(B) regarding Ambulance Service of Manchester contract.
Wagner - Delnicki, unanimous
20. Adjournment
Exhibit A
Exhibit B
Nov 17, 2014 Town Council Meeting
Full agenda
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1. Call Meeting to Order
7
2. Prayer: Janine Thomas, Bahá'í Faith
3. Pledge of Allegiance
4. Roll Call
Roll call (10 Present, 0 Absent, 0 Excused)
5. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
Robert Dickinson, 19 Birch Road - express support for discussion item on LED Street lighting.
Don Gonsalves, 40 Bayberry Trail - sent a letter to the Mayor because I was upset at the last meeting. We were publicly insulted last week to wait for Executive Session. Council should be able to run their meetings better. You can not have an executive session and have people wait 1 hour and 20 minutes. The second item - how does the public control how long people talk. I don't care if it is 3 or 5 minutes. We have had meetings where people talk for too long - have requested for heath and pension and have not gotten the time to do so. I also asked if you talked about the CT Studios and do not know if there was any discussion. Do not think there should be approval of 1.7 million dollars unless we kow what it is. For 9 years have lived in this town - every council and every mayor have run a poor meeting.
6. Environmental Health & Safety Message
Wagner - there has been a series of robberies - keep doors locked, garage down. These people are entering houses while people are home. Keep doors locked at all times.
Anwar - Wednesday at 5:00 pm going to have discussion on Ebola - will have a few experts come and talk about the disease, how it spreads, preparation of house hospitals are managing, how ambulances are managing It will be recorded and shown at different times.
7. Adoption of Minutes of Previous Meetings
Havens, Pendleton, typo Novem - piece mail spelled wrong unanimous
8. Public Petitions
none
9. Communications from Officers and Boards Directly Responsible to Council
Wagner - public notice - work going on at the intersection of Pleasant Valley and Wheeler Road - sewers inspected - found manhole cover that was deteriorated. that is being repaired.
10. Reports from Standing Committees
None
11. Reports of Temporary Committees
None
12. Consent Agenda [All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
Paterna, Wagner, unanimous
13. Unfinished Business
* A. Resolution Appointing Elizabeth McGuire (D) an Alternate to the Zoning Board of Appeals
* B. Resolution Appointing Michael Balesano (D) an Alternate to the Inland Wetlands Agency/Conservation Commission
13. Unfinished Business (Continued)
C. Resolution Amending the South Windsor Town Council Rules and Procedures (postponed from the November 3, 2014 meeting)
Delnicki, Snyder Delnicki - looked at new proposed changes. I like the simplicity of my proposal. This all came about because we used to hold agenda meetings which informed each party of what is going to be on the agenda. this gave a fair opportunity to be able to answer questions and get answers. if you receive packet on Friday there is not enough time to get all questions answered. This makes sure everyone is treated equally and the time needed to prepare for a meeting. There is a completing proposal to get information on Thursdays. Wagner - I in agreement with the intent. I am concerned that this is a hard and fast statement. If something happens where this doesn't happen then we can find ourselves that we are not following our rules. I am in agreement with doing this. Havens - two days is a perfect compromise. Anwar - put exhibits on the website with the agenda. 13D is also about council rules and 14e about council rules. In the last meeting it was felt that rules needed to be looked at more carefully. I wanted to look at the whole council rules as a whole. Some of the adjustments have made the meetings more efficient. The challenges are is how we can improve our meetings. People are interested in knowing what discussions we are having and - 11:00 p.m. meetings are too long. WE had about 20+ people speak at the last meeting. since 1988 the rules for public speaking of 3 minutes has made the meetings more efficient. I am proposing to start the meetings earlier. This will allow the public to Snyder - would like to speakabout these when the item comes up. Anware - in the last meeting one of the things said is we would like to have head start for the council to work with the staff. This proposal would allow the questions to be answered. Mirek - aren't we following our agenda - Delnicki - we are not following our agenda. Anwar - it is counteraction of the proposal on the table. Anwar - read the proposal - need proposal that legally are sound. Delnicki - if you read Section 1C - additional items - right there it states that if they are not submitted 5 days prior they are not considered. I think your argument is a hollow argument - would accept amendment to my proposal. I think the 3 critical days is critical. If you wish to add to the proposal the language however Mirek - any changes to rules should be done because will make things better. I don't see how changing from 3 to 2 will accomplish that. Don't see why it is being proposed. Snyder - I would agree with Tom - Tom is saying second part of section f - accept amendment and added onto the c. Delnicki - friendly amendment - Snyder agreed Anwar - Talking about the amended resolution Delnicki - suggest we deal with this on its own - provides - Yagaloff - confusing items are refers to 48 hours, - need to clarify 3 business days or 3 days - careful when making a change - should clarify it. Delnicki - friendly amendment - Carolyn Mirek agreed to Wagner - why not say just new business - are we limiting to certain items - Delnicki - would like common ground with simple change like this. Anwar - let me reiterate. we improved on something that you though was simple. Need to keep in mind a few other things. Section I number f - Delnicki - I think we need to pass on its own merits. Snyder - adding another whole section for f - Tom has added onto Item C which is simplier then adding another item. the 3 business days - hoping that we can agree that we are saying the same thing. don't think it should be its own item. should stand out on its own. if we address now then we don't have to talk about it later. Paterna - I don't think all of us can edit a document like this - the concept is here - think we - call the question Vote - 3-5 not passed. Delnicki - Anwar - should do it all together rather then pieces. Delnicki - this is simple and should be able to be passed. Snyder - note that this was on the agenda at our last meeting. this was on the agenda last meeting. we had no idea all of the ruels were going to be changed. in fairness this was last meeting and was postponed. Anwar - the changes being propsed laster - will be voted on again - changes will be made in the next couple of weeks. snyder - the rules that is being brought forward Answer - there is a resolutin that was made by Councilor Delnicki - postponed for a vote today - at that meeting it was stated that there were many things that needed to be changed. Cleaning up of those rules was needed. If we were to change other components will be voted on at the next meeting. you have two weeks to look at this and reflect on it. Delnicki - still believe we should be voting on this tonight. we should pass it. if we are having trouble voting on something this difficult - so we have success and can build. Voting on the amended resolution 3-5 not passed
D. Discussion Item: Amending the South Windsor Town Council Rules and Procedures to allow the public to speak for five (5) minutes rather than three (3) minutes (requested by Councilor Mirek) (postponed from the November 3, 2014 meeting)
Mirek - presently we have a 3 minute rule - some people are allowed to go on longer - it is also stated in the ruels that there is a 30 minute rule. We should allow the public to speak. 3 minute rule - has appearance of being rude and we need to be more approachable. Times vary from 19 minutes to 5 minutes. we are way below the 30 minute alotment. Should encourage people to speak. five minutes is not unreasonable. people are owed and entitled to express their view points. my proposal is to extend to 5 minutes. I have not found a time that we have gone beyond the 30 minutes. Wagner - page 6 - thre have always been provisions to have the council to extend - consent of council. if anyone wishes to allow a speader more time that council member could have spoken up. Every other Board/Commission - if someone has a really complicated discussion I think both sides would agree. Delnicki - by allowing 5 minutes it will allow a person the ability to finish their thoughts. 3 minutes is not enough. attempt to find something in the middle between 3-10 minutes. Pendleton - page 5-6 - Items 5 and 17 - reads 20 minutes - feel 3 minutes is enough time. Anwar - everyone is given the opportunity to speak. 3 minutes was a rule since 1988. Mirek - we are hear to listen to the public - in my opinion hearing the public takes precedence - Some times there is a courtesy given to people and some times not. we should extend the courtesy to everyone. I think if we could cut some of the time - the mayor does not have to clarify - we would stil get our buisness done. Paterna - recently we had a public hearing on LoCIP funds - I think w should encourage people to speak. no one complained about the 3 minutes - that night worked very well support 3 minutes.
14. New Business
A. Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on Amendments to the South Windsor Code of Ordinances, Chapter 98 - Utilities, Article II. Water Pollution Control Authority, Section 98-31 - Established; Membership
Pendleton - Wagner, Galligan - this is just a public hearing so there is really no discussion. Delnicki - could we get a market up proposal that shows the language changes from what they were to what they would be. I would like to know exact changes. I assume WPCA knows about this. Yagaloff - there was a meeting with myself, Mr. Shaw, Mr. AReis, Councilor Wagner - everyone went through what they would like. that was the proposal - intended to create four year terms - clear up issues on membership - reestablish with right schedule. there is temporary language here - terms into ordinance was to clarify. transitiion period and estalbishment period. Delnicki - WPCA aware of it? yes Delnicki - still want to see marked up copy. Wagner - was discussed at the last meeting - they know it is coming. members who were not present became aware when saw the minutes. we have four terms expiring which are not with the statutes. transition allows current members to serve after the ordinance is changed. unanimous
B. Resolution Agreeing to a Joint Grant Application with the Town of Coventry and the Town of Tolland
Snyder, Paterna Galligan - this is a grant because we do take care of their it. we received grant money the last few years - Tolland passed theirs and Coventry passed their Anwar - our town is providing back up support to other towns. regional approach. will be supporting. Delnicki - how many years participate in this grant? 3 Delnicki - Galligan - they give the notice of grants and do not give a lot of time. unanimous
C. Resolution Establishing a Temporary Sub-Committee to Study Possible Solar Installations on Town Property
Wagner, Pendleton Wagner - we discussed getting a group together several meetings ago. This is just formalizing that. We will have to talk to potential bidders - this will allow committee to go forard. There are concerns - which bringing group togethr will help answer. Snyder - establishing more subcommittees - are you the chair of the Energy Committee? Wagner - Athena, Sher Tarr, Henry 7 or 8 members but they don't represent this other interest from planning perspective Snyder - let the Energy committe oversee it themselves - then set up meeting with other Commissions and Boards Why couldn't you just schedule mor emeetings - and have others come into your meetings. my vote would be to let the Energy Committee administer what they need to do. Wagner - as a practical matter Energy Committee already has 5-6 issues - we would need additional meeting Anwar - Yagaloff - your rulesARtilce 9 - standing committees - council can Energy Committee may not have the authority to estalbish a subcommittee. Mirek - when talking about subcommittee with person representing each Board/Commission - if your Energy Committee ask from input form the entire committee - Wagner - each person will go back to their Board/Commission to keep them informed. The Town right now uses about 2 gig - pauin gover 600,000. Anwar - have already seen the benefits - a lot of people interested in Solarize SW - this area needs more attention. we can use space - reduce costs for taxpayers. unanimous
D. Resolution Approving a Refund of Taxes to Nine (9) South Windsor Taxpayers
Mirek, Pendleton, unanimous
Tom - suspend rules to take item H forward, Snyder, unanimous
E. Discussion Item: Proposed Changes to the South Windsor Town Council Rules and Procedures (requested by Mayor Anwar)
Anwar reviewed the changes - purpose of discussion is to put on consideration at the next TC meeting. Mirek - this should be posted on our website - suggest that we postpone - we have to have our agenda realistic - Snyder - there are some items many I agree with. some of them have concerns with. I just want to offer tht we have different opinions. Who redid all of the changes - Anwar - I started and sent to Matt and Town Attorney. snyder - was there any collaborative efforts? Anwar - Delnicki - Pendleton - in the last meeting talked about Ambulance Snyder - Anwar - asked people's opinions - snyder - we should give changes to you. Some of the changes are big. Collaborative efforts should have been done on this. Yagalof - we received an email - flagged items that were inconsistent with the Charter and State Statutes. Yagaloff - thre are CGS - that over ride the Town - can flag those Snyder - for each change made flag - let me know about CGS - want the statutes that were used to change the rules. concern is going from 48 to 24 - Yagaloff - question came up - can we change teh rules to tell if meeting cancelled due to storm - then have meeting th enext meeting. Snyder - how would we convey our thoughts about this Anwar - can we do now or at the next meeting. Some things straight forward. Snyder - 6pm is hard to change - Wagner - 6pm is something that we have to judge on together. Delnicki - state lowering our standard - Yagaloff - if State has 24 hours you can have more then that. Delnicki - when I read the considration by the council - always had safeguard - appointment or removal - should we gut protection - the reason for the meeting was in case there was any information we could get that. Yagaloff - that is strictly a policy decision Havens - point of order - this could be discussed Section 3 - Special Meetings and time of Regular Meeting Yagaloff - problem with newspaper provision - 48 hours advised - Mirek - changing our rules is extremely imporantat - should take careful consideration - rushing through is not the best thing to do. Anwar - there will be areas that we will not agree on. Mirek - all of us should have input - making changes don't understand why we are rushing. Anwar - there are things that are inaccurate. Pendleton - 7 items on there that are simple - there are 4 - if we receive another copy be referenced on cpy - what we are debating - we have 4 weeks to review this. we can move this along - Snyder - who prepared - spell check the State Statutes -- we can go above what the state statutes say. Would like our thoughts and concerns considered. Wagner - will probably
F. Discussion item: CCM LED Street Lights (requested by Councilor Wagner)
Wagner - we spent $400,000 - using an older technology which are much more efficient then other items but LED would be more of an efficiency. Andy - CCM - street lights - pay for street light near your home. Ther eis a better way - purchase street lights - creates 116, 117 - in CL & P curren trate based they are requsting rate raise - this will include street lights. rate 116 18.24 cents compared to 117 - 3.5 cents. Once you buy you have to take over maintenance. HPS reqires 5 year turn around - with LED's we require manufacturer give warranty of 10 years. they may last 20 years. Maintenance costs will be reduced - substantilaly reduced. the third area of savings providig electricity t oyou streetlights - reduce 60-70% because LED that much more efficient. if you choose streetlight CL & P will give rebate for doing this. It has been done everyowhere except CT. New Haven, Torrington, STamford,- are areas where this has been done. The time is right now to do this. Three firms have been selected - Wagner - how much money energy 60-70% you have about 2400 streetlights Wagner - one vendor gave us - not just 1/2 - somehting under 1/2 - stil have issue of buying th elights from the utility - ther would be period ofinancing. you selected 3 installers and they gave proposals which were passed to TA. As a Town how do we take advantage and make this program go forward Galligan - will have to get togethr with TA - may have to - not buyin glight, you are buying their ability to look at each light - then buy lights fronmCL &P - we need to see who will give the best rate. What you are purchasing are the lights. in first five years could have costs - but at some point will drop drastically. Ther would be more control when lights have to be replaced. Snyder - what is the cost of LED lights and what is the payback? 5 years - Snyder - who pays to replace lights? you would not wait for lights to burn out - all 2,400 would be changed. Snyder - do these meeting compliance with lighting? yes, and can change lighting output level if needed. it is a product that will last - guess is 100,000 hours Snyder - what is the down side can not think of one Paterna - % of reimbursement two types of incentives - one one - other on - Paterna - 2400 lights - what is the upfront costs to ge those lights? the holder is CL&P - they will give you net book falvue - give you lighting inventory - rate 116 and 117. Galligan - once company if selected - they will inpsect light and pole and dsicsuss with CL & P. Yagalof f- reviewed the process. - bidding process gets you the fixture costs and the ____ cost. Mirek - very familar with LED - there is definately upcharge upfront - like the idea adjust the lighting - really great to see that intial light. we need to budge tto replacement. phasing in LED lighting. great idea. Havens - this is an exciting proposal. should explore how we get involved. this is something we should be doing. it is an investment - Galligan - this all came out of your Energy Committee - Councilor Wagner and the Energy Committee have importatnt role here. Good program and should rewivew this - hae town attorney look at legalities. Havens - can we get this thing moving Wagner - right now looking at 15,000 per month savings. Did we talk to CL P - do they have similar offering to provide with LED lighting? Andy - no - wouldn't that be great. they are not wholeheartedly behnd this effort. I have a smaple letter to send to CL P. we wsent through an RFQ - good idea to make them compete. Wgner - switchable lights - great benefit - once you pick type of fixture - will have the same fixture throughout the town. and one underground - so you would only have two different types. Paterna - so we could do this in phases? it is possible. the purchase make sense to do all at once. Anwar - year one we could be budget neutral? Galligan - that could be possible -each year after that wind up with savings. Anwar - looks like most if not all are on board with this. are you going to look at bidding process? Galligan - will look at with Town ATtorney - shold be able to use coopoperative bidding process - run by staff - get the best possible price. buuing from CL& P - they own it. th eprocess would be biddin gon LED and three companies that provide service. Anwar - there are other purchsing ways to look at? Galligan - TC will look at appropriation an dleasing process. Anwar -next step - (savings of 200,000) - Galligna will do due dligence - then resolution before the Town Council. .
Wagner - suspend 14G, Havens, unanimous
G. Discussion Item: MDC Water Charges (requested by Mayor Anwar)
Delnicki recused from discussions. Galligna they have the new budget - 10 towns affected. we do have some really working meetings - the water rate revenue has gone up but not because of rate heightenings. changed metering system - they have storng handle on how much water each person uses now. they ar elooking to hold rate to 2.53 - customer service rate - 40.44 - Public Heairng scheduled (willl put on website) - Nov 19th Galligan - residents should be at public hearing Anwar - MDC headquarters 11/19 4:30 p.m. - residents who will be impacted so should be there. being a non-member town, there is more of an impact. have a non-voting seat at the board meetings which Matt goes. Galligna - please watch website in case soemthing changes.
H. Discussion item: Space Recommendations for Firehouse - Station 3
Pendleton - Town Manager - Delnicki - specifics on the plan that will be implemented - that night there was a strong feeling supporting the Fire Department - 1/2 Fire Dept and 1/2 for Fire Marshal - Galligna - that is exactly what we are looking to do. agreements on those uses. propsals very well thought out as to how they work together. Delnicki - delighted that both groups worked so well together. Atty Yagaloff - when we met we discussed priority of usage - the Fire Dept and Ambulance were high usage. if the Fire Dept felt they Yagaloff - the priorty goes to the Fire and Ambulance - the priority would g to Fire Dept because the Ambulance was not interested - should be item that is most similar to present use. Fire Marshal was added - discussed with Atty. Paico - how to prioritize - Delnicki - nice to see two groups as well together. looking forward to see it move forward. Galligna - Manager can move operations between various departments so a resolution would not be necessary. If the council says they accept the report as presented that would be good. Havens - we did not have many choices because of the referendum and bond counsel. The Fire Dept. and Fire Marshal go hand in hand. both the fire chief and fire marshal are happy with the additional space. The Town Hall if very crowded and willl make room upstairs. Snyder - nice job. thank you Cooney and Summers. Appreciate everyone worked together. Pendleton - thanked the Chief and Fire Marshal. Made our jobs much easier. Chief Cooney - thanked the committees time and effort. from day one it has been a joint effort. appreciate Fire Marshal Summers. Advised the Council on the support of the Town Manager - Foster STreet Road project - parking lot issues have been rectified. Anwar - feel we have unanimous support.
Wagner - suspend rules 14 F Delnicki unanimous
15. Passage of Ordinance
none
16. Communications and Reports from Town Manager [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
53 employees raised 5,500 for United Way Will be in Austin, TX - Solar going well. Anwar - when we went into Executive Session last meeting - had labor attorney - needed to have executive ssssion early. we spoke about Ebola an dCT Studios at the end of the meeting DCK moving forward - Andrew Toff puttin gprocess togerer. Have had meetings with Economic Development - CL&P, Fuel Cell, Siting Council, - DCK has made the first payment and they also are befor ePURA to clean up some of the items. Negotiations are ongoing - will have further discussions and see how to facilitate. Did meet with South Windsor company - concern - there are company to split up now. Ther eare reasons why they are moving to other towns. did talk with the President. Econoic Development - housing at Evergreen - 3pm meeting to discuss how to make that happen. Antoher hotel is looking to go in Buckland Area. they made prosentation - We also have interest on propertry on corner of Sullivan and Rte. 5. economiy is starting to pick up. There are other things that are being worked on with Mr. Finguera. Textile Recycling - Another things that will be coming before the Council is a program for Brown Recycling - looking to see if we can do this without raising costs. Anwar - for this Textile - Galligan - I have to sign agreement - May
17. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
17. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
none
18. Communications and Petitions from Council [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
Wagner - Thursday, Fuel Cell American and C-PACE - 5 to 7
suspejnd the rules to add Delnikci, SNyder, unanimous Resolution revoking the prior approval of refund of 4, 00 to approving the amount of 1,00 Mirek, Pendleton - unanimous
MIrek - letter from (get letter from Carolyn) Kristine M
19. Executive Session
A. Discussion of pending claims and litigation (Docket #3:14 CV-00847-WWE).
B. Discussion of pending claims and litigation (Docket #HHD-CV-11-6021042-S).
C. Discussion of documents containing financial information provided in confidence and exempt from disclosure pursuant to C.G.S. §1-200(6) and §1-210(b)(5)(B) regarding Ambulance Service of Manchester contract.
Wagner - Delnicki, unanimous
20. Adjournment
Exhibit A
Exhibit B
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