Video index

1. Call Meeting to Order

7

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

Moment of silence for Carol Flagg

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

4. Communications

Snyder - tomorrow is a referendum day, make sure you come out and vote. Mirek - had Nancy Yario - April is donor awareness month. will coordinate something with Town Manager Wagner - Special Meeting for P & Z tomorrow at 6:15 they are going to have consultant from Planimetrics - look at zoning and could impact how our center looks. - Madden room tormorrow.

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

6. Items for Discussion

A. General Government Budget Presentation

Galligan - This years budget was done differently. costs have been reduced in the past - There were reductions on the Town side to help with increases to the BOE. Now that the economy has come back and 1.76 increase to the grand list - Total budget for BOE and Town 3.91% increase taxes - Capital project funding, salt funding have been put back into the budget. Town Council needs to look at priorities. What we are trying to do is replace items - there will be spikes in the tax rate. 64% from BOE and the rest capital and debt service. Grants have leveled out. Wanted to let the Council know is the increase in each department. Trying to make this a Town Council priority. Detailed budget is enclosed. Matt gave the TC a presentation. Questions Wagner - Shared Services - what about the Town and BOE - 2 Finance Depts., Maintenance Dept., are there opportunities to save the taxpayers money to combine services? Galligan - We do a lot of shared services, IT, Finance and Facilities - problem is our equipment is totally different from BOE with IT, I do't think you will be able to reduce staff because all of our stuff is 24/7. One area I do feel would make sense is facilities. BOE's plate is full at this time with referendum. We can discuss when we have a Joint Work Session. There feeling is Business Manager is set by State. On our end I would not know how to handle that. I am not sure if you would be able to combine Finance. All recores are kept upstairs. They do have certain funds that they may handle but that is a discussion you could have with the BOE at Joint Meeting. 90% of the time we do things together but those are the three major things we can't get a handle on. Prague - Cell phone hot spot, why? every cell phone today is internet - Galligan - it works off of a satellite system not internet system. If we were in an emergency situation we could Prague - you are proposing a 10% spending increase. Galligan - this is our budget and your priorities. There are a lot of items that have been taken out of past budgets and this is what it would take to put things back into the budget. It could be in 2 years, 3 years, etc. If we don't start replacing some of these things you will not have the funds to do things in the present and then there will be spikes in the taxes. Prague - I am not interested in increasing staff by one person. Galligan - prioritize the budget. We need to have a strategic plan. Work with Town staff and prioritize. Mirek - 2% salary increase for full time? yes Mirek - history of increases or not having increases Galligan - union has been hirer then Union. overall increase percentage wise management has not been at that level. With overtime some union workers are making more then supervisors. Mirek - Galligan - last year some got 1 and years before that 0. Mirek - report of what overtime was? Galligan - yes that will be broken out. I am trying to show the Town Council what the Depts are requesting and then there can be meaningful discussions. Pendleton - page 1 under the TM - decrease of 24,150 - but you talked about 89,614 - you talked about 35,000 TM - 35,000 is what is being paid to part time EDC presently and will reduced it by 24,000 because need training,metc. Pendleton - person hired to replace Josh, where is the 24,000 going? Galligna - there were savings and we upgraded this positiion - we foudn someone who was hired at a higher salary. Pendleton - Police Department - Galligan - in salary is also increase of other police officers Pendleton - page 6 - additional hours of Deputy Fire - that is Pendleton - reinstatement of equiopment is that also for the small equipment? Galligan - that would be your major equipment. Pendleton - Galligan - kitchen in HS budget. Snyder - Looking for layout of information - I would like to see list of new positions. list out with their dept., benefits, salaries, etc. Also list of increases by department. Also we have a percentage increase 7% for Human Services, could we have number associated with that? Galligan - yes Snyder - what is the 1.67%? Galligan - increase in the grand list 1.3 million - grand list Snyder - how do you foresee us moving forward with the budget. how do you see us progressing through this? Anwar - this budget is being doen differently. this year Matt has not taken out the wish list together. The departments are letting the Town Council know what they need in the future. We as a Town can not afford to give everything off the bat. All of the cards are being put on the table and the Council will be able to have a conversation on each of these. Town Council will set priorities. Many departments are going to come forward and talk about the specifics. we will be setting the priorities and match up and find out how we come up with a budget that will not be detrimental to the towns ability. Snyder - the superintendent would list what the BOE wanted and then the BOE would go through and make decisions. Galligan - this year trying to be transparent. Snyder - I like that the town departmetn heads are being able to bring forward what their priorities are and the town council will be making the decisions. Galligan - there are things I don't think should be in here but the department heads want. Snyder - as a group are going to be making decisions on what should be supported. Anwar - as we have those conversations we should be thinking of the items we want to fund this year and/or make plan to fund in the future. create a plan of action of what would be expected down the road. Yagaloff - agree with Councilor Snyder about a list of new positions. Interesting the social security wages are indicator of total salary - if we look at prior number which was 945,298 and assuming most of the wages are under 217 - that is about 15 million dollars and does not include benefits. the increase is 131,000 - representing $2M Galligna - some of the increase is due to union contracts. Yagaloff - about 12% still 1.8M of new salaries. I would like to see new positions that woudl constitute this. Galligna - we try to calculate overtime also. will put salary, fringe beneits, health costs, all of the other itesm. Yagaloff - if you could do that and give us new positions, rationale, overtime categories, etc. Someone will need to explain equalization of position. sounds like 14,000 increase for an employee. budget book is well organized. one thing a little tricky - summary statement. I would like to talk to Vanessa myself - that is a major step to the Town - would like to find out more. That position would be a succession position. Galligna - she takes care of a lot of items. Snyder - if we can take a look at what Councilor Yagaloff wants and also a resume update. Delnicki - I understand what you are doing putting all department heads requests out there and a 10% increase is huge. costs of the contracts I would like to see as well as list of new positons, upgraded positions. concerned what I see. Wagner - we offer tax abatements to businesses - can you provide list of abatements that are enforced right now and what their timing is and how long in effect. Galligna - Fed Ex - the building was worth nothing but it was the equipment that the town collects on. 15/16 Aldi's comes off. Wagner - I have been in favor of abatements that have come before us. I did not see any change in the debt service Galligan 600,000 increase to debt service. Snyder - if we have more questions shoudl be put to Deb Reid? Anwar - cc me and Town Manager Galligna - if the BOE had a 3M increase it owuld be a 4% - when you are looking at percentages please look at numbers first. trying to find out what the Council wants in the future. Trying to be transpartent. will be nice to have 9 members look at and make decisions/priorities. Gonsalves, 40 Bayberry - pension number I was surprised with. why do we go through 500,000 underfunded. now spending 83,000 less. I would like to have someone explain to me - 500,000 problem to no problem Galligan - I need to fund the ARC - th eBOE was short and have been putting extra in every year. Last year they were talking about being 100% funded and I am talking about meeting the ARC. Gonsalves, I would like ot have review of that. I still do not like the WPCA budget. I would like you to review even if you can't do anything about it. They spent a lot more money last year - 250,000 on equipment when normally spend about 30,000. Want Council to have public meeting with them to hear about the budget. Third point - health care - I want ia number across the board. we spend 15M - propose look at it.

B. Town Council Budget Presentation

C. Town Manager's Budget Presentation

D. Boards & Commissions Budget Presentation

no increases -

Galligan - wil have department heads come in. will get information to the Council what was requested tonight. This budget will be in the Library and Town Clerk and on website and Community Center Anwar - surplus from this year? Galligna - will have to calculate. will try to give estimate. Pendleton - Wood Library - Paul Oates wants increase 20,000. if you are going to increase that budget we have to looka tt eh cotract. they are not grnat agency - need to review to make sure service is warranted. this is private thing. Paul and I need to sit down and talk. Pendleton - programs that they offer - native american - they have not had increase since 1997 Galligan - also cemeteries are asking for 5,000 for clean up from storms Snyder - what are hand outs. Anwar - someone from Public Building Committee gave

7. Executive Session

8. Adjournment

Tom, LIz 8:50 p.m

Mar 24, 2014 Town Council Special Budget Work Session

Full agenda
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1. Call Meeting to Order

7

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

Moment of silence for Carol Flagg

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

4. Communications

Snyder - tomorrow is a referendum day, make sure you come out and vote. Mirek - had Nancy Yario - April is donor awareness month. will coordinate something with Town Manager Wagner - Special Meeting for P & Z tomorrow at 6:15 they are going to have consultant from Planimetrics - look at zoning and could impact how our center looks. - Madden room tormorrow.

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

6. Items for Discussion

A. General Government Budget Presentation

Galligan - This years budget was done differently. costs have been reduced in the past - There were reductions on the Town side to help with increases to the BOE. Now that the economy has come back and 1.76 increase to the grand list - Total budget for BOE and Town 3.91% increase taxes - Capital project funding, salt funding have been put back into the budget. Town Council needs to look at priorities. What we are trying to do is replace items - there will be spikes in the tax rate. 64% from BOE and the rest capital and debt service. Grants have leveled out. Wanted to let the Council know is the increase in each department. Trying to make this a Town Council priority. Detailed budget is enclosed. Matt gave the TC a presentation. Questions Wagner - Shared Services - what about the Town and BOE - 2 Finance Depts., Maintenance Dept., are there opportunities to save the taxpayers money to combine services? Galligan - We do a lot of shared services, IT, Finance and Facilities - problem is our equipment is totally different from BOE with IT, I do't think you will be able to reduce staff because all of our stuff is 24/7. One area I do feel would make sense is facilities. BOE's plate is full at this time with referendum. We can discuss when we have a Joint Work Session. There feeling is Business Manager is set by State. On our end I would not know how to handle that. I am not sure if you would be able to combine Finance. All recores are kept upstairs. They do have certain funds that they may handle but that is a discussion you could have with the BOE at Joint Meeting. 90% of the time we do things together but those are the three major things we can't get a handle on. Prague - Cell phone hot spot, why? every cell phone today is internet - Galligan - it works off of a satellite system not internet system. If we were in an emergency situation we could Prague - you are proposing a 10% spending increase. Galligan - this is our budget and your priorities. There are a lot of items that have been taken out of past budgets and this is what it would take to put things back into the budget. It could be in 2 years, 3 years, etc. If we don't start replacing some of these things you will not have the funds to do things in the present and then there will be spikes in the taxes. Prague - I am not interested in increasing staff by one person. Galligan - prioritize the budget. We need to have a strategic plan. Work with Town staff and prioritize. Mirek - 2% salary increase for full time? yes Mirek - history of increases or not having increases Galligan - union has been hirer then Union. overall increase percentage wise management has not been at that level. With overtime some union workers are making more then supervisors. Mirek - Galligan - last year some got 1 and years before that 0. Mirek - report of what overtime was? Galligan - yes that will be broken out. I am trying to show the Town Council what the Depts are requesting and then there can be meaningful discussions. Pendleton - page 1 under the TM - decrease of 24,150 - but you talked about 89,614 - you talked about 35,000 TM - 35,000 is what is being paid to part time EDC presently and will reduced it by 24,000 because need training,metc. Pendleton - person hired to replace Josh, where is the 24,000 going? Galligna - there were savings and we upgraded this positiion - we foudn someone who was hired at a higher salary. Pendleton - Police Department - Galligan - in salary is also increase of other police officers Pendleton - page 6 - additional hours of Deputy Fire - that is Pendleton - reinstatement of equiopment is that also for the small equipment? Galligan - that would be your major equipment. Pendleton - Galligan - kitchen in HS budget. Snyder - Looking for layout of information - I would like to see list of new positions. list out with their dept., benefits, salaries, etc. Also list of increases by department. Also we have a percentage increase 7% for Human Services, could we have number associated with that? Galligan - yes Snyder - what is the 1.67%? Galligan - increase in the grand list 1.3 million - grand list Snyder - how do you foresee us moving forward with the budget. how do you see us progressing through this? Anwar - this budget is being doen differently. this year Matt has not taken out the wish list together. The departments are letting the Town Council know what they need in the future. We as a Town can not afford to give everything off the bat. All of the cards are being put on the table and the Council will be able to have a conversation on each of these. Town Council will set priorities. Many departments are going to come forward and talk about the specifics. we will be setting the priorities and match up and find out how we come up with a budget that will not be detrimental to the towns ability. Snyder - the superintendent would list what the BOE wanted and then the BOE would go through and make decisions. Galligan - this year trying to be transparent. Snyder - I like that the town departmetn heads are being able to bring forward what their priorities are and the town council will be making the decisions. Galligan - there are things I don't think should be in here but the department heads want. Snyder - as a group are going to be making decisions on what should be supported. Anwar - as we have those conversations we should be thinking of the items we want to fund this year and/or make plan to fund in the future. create a plan of action of what would be expected down the road. Yagaloff - agree with Councilor Snyder about a list of new positions. Interesting the social security wages are indicator of total salary - if we look at prior number which was 945,298 and assuming most of the wages are under 217 - that is about 15 million dollars and does not include benefits. the increase is 131,000 - representing $2M Galligna - some of the increase is due to union contracts. Yagaloff - about 12% still 1.8M of new salaries. I would like to see new positions that woudl constitute this. Galligna - we try to calculate overtime also. will put salary, fringe beneits, health costs, all of the other itesm. Yagaloff - if you could do that and give us new positions, rationale, overtime categories, etc. Someone will need to explain equalization of position. sounds like 14,000 increase for an employee. budget book is well organized. one thing a little tricky - summary statement. I would like to talk to Vanessa myself - that is a major step to the Town - would like to find out more. That position would be a succession position. Galligna - she takes care of a lot of items. Snyder - if we can take a look at what Councilor Yagaloff wants and also a resume update. Delnicki - I understand what you are doing putting all department heads requests out there and a 10% increase is huge. costs of the contracts I would like to see as well as list of new positons, upgraded positions. concerned what I see. Wagner - we offer tax abatements to businesses - can you provide list of abatements that are enforced right now and what their timing is and how long in effect. Galligna - Fed Ex - the building was worth nothing but it was the equipment that the town collects on. 15/16 Aldi's comes off. Wagner - I have been in favor of abatements that have come before us. I did not see any change in the debt service Galligan 600,000 increase to debt service. Snyder - if we have more questions shoudl be put to Deb Reid? Anwar - cc me and Town Manager Galligna - if the BOE had a 3M increase it owuld be a 4% - when you are looking at percentages please look at numbers first. trying to find out what the Council wants in the future. Trying to be transpartent. will be nice to have 9 members look at and make decisions/priorities. Gonsalves, 40 Bayberry - pension number I was surprised with. why do we go through 500,000 underfunded. now spending 83,000 less. I would like to have someone explain to me - 500,000 problem to no problem Galligan - I need to fund the ARC - th eBOE was short and have been putting extra in every year. Last year they were talking about being 100% funded and I am talking about meeting the ARC. Gonsalves, I would like ot have review of that. I still do not like the WPCA budget. I would like you to review even if you can't do anything about it. They spent a lot more money last year - 250,000 on equipment when normally spend about 30,000. Want Council to have public meeting with them to hear about the budget. Third point - health care - I want ia number across the board. we spend 15M - propose look at it.

B. Town Council Budget Presentation

C. Town Manager's Budget Presentation

D. Boards & Commissions Budget Presentation

no increases -

Galligan - wil have department heads come in. will get information to the Council what was requested tonight. This budget will be in the Library and Town Clerk and on website and Community Center Anwar - surplus from this year? Galligna - will have to calculate. will try to give estimate. Pendleton - Wood Library - Paul Oates wants increase 20,000. if you are going to increase that budget we have to looka tt eh cotract. they are not grnat agency - need to review to make sure service is warranted. this is private thing. Paul and I need to sit down and talk. Pendleton - programs that they offer - native american - they have not had increase since 1997 Galligan - also cemeteries are asking for 5,000 for clean up from storms Snyder - what are hand outs. Anwar - someone from Public Building Committee gave

7. Executive Session

8. Adjournment

Tom, LIz 8:50 p.m

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