Video index

1. Call Meeting to Order

7pm

Matt Riley - item 14 - spending freeze - I was surprised about the low anticipated funds. Please elaborate on that issue. applaud the effort but was surprised. 14F talks about ensuring that over time - only used when absolutely needed. - little surprised have to add that to resolution. 14G resoluiton where the town is looking for a second steep grant for the old post office. There was previously a STEEP grant of 500,000 to build out that facility, would like ot know the status of that plan. I don't understand the need for another grant. Not a fan of this proposal as well as the last grant that was requested. I don't believe business development center in that location makes any sense. would like to know how it benefits the surrounding communiites as well as our community.

Cindy Beaulieu, Cody Circle - Here tonight regarding the second STEEP Grant being requested. Questioning why there is a need for another grant. Individual who is reading wanted to bring this forward begore and also was against the fields proposal. What is happening with the fields proposal. would like to know where this leaves the field propsal.

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

Carl Werkoven, here to say my goal for this Town to be the first Town in the State to be a no hand held telephone or texting Town. Hope you all come together with me. I have not seen any signs up in regards to this issue. It is wrong and should be dealt with harshly. I need everyone's help in the Town of South Windsor. Will be starting a collection for food that will be distributed in this Town as well as for clothing. Would like newspapers to do articles on this subject. 68 Oakwood Drive -

Mike McCelllend, Murielle - suggestions - Hoping to work with him to put somethign together - signs on the side of the roads. I think maybe next to the southwindsor town line - if there is someone to talk to that would be great.

4. Communications

Wagner - at 7:30 P & Z having meeting regarding - CRCOG about sustainability - then initiate plan for Town Center. Anwar - Talk about a few appointments - Charles Margolis - Poet Laureate. Sandy Jeski - Town Historian there is a list of committees and liaisons appointments attached to the agenda. MDC - is doing a revaluation to come down - it is the same amount of money that is going to be spent over 25 years. There is a meeting of the district on December 9th at 5:30 at MDC headquarters 555 Main Street in Hartford. There is 1826 users in Town that are impacted by this. Snyder - I had spoken to the TM about working on getting signs and literature out in town. Do we make our own signs. Galligan - Dennis Sheridan wants to come in to the next meeting to discuss this issue. Would like to work with the school board to bring in the State to discuss this - and should have permanent signs to raise awareness. Would like to work with Mr. Werkhoven - Anwar - I know that Dennis Sheridan is planning to be at one of the meetings. It may be better to go through the working group to empower them and to not reinvent what has been done already. Galligan - I think you should have Dennis and Jan work together Jan - ok will work with Dennis. Mirek - more people involved the more it will take off. School board is also involved. Anwar - spoke with Matt earlier as well -

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Ambulance SErvice Committee - told you who the committee members are - Ashley will be contacting everyone. Board of Education will be coming forward to talk about the 10 year plan. After the Chair speaks would like to go over report and then questions from the Counicl. the budget freeze resolution - do have a few issues with that. Have Police Officer that is going through hiring. Leasing Ordinance - will be discussing tonight. Draft Financial statement - have been going back with Auditors - think council will be pleased. Delnicki - RFP Committee - when did we receive RFP? Galligna - October Delnikci - need to address issue as fast as possible. encourage Ashley to start making calls. Anwar - we have had one issue on this issue and it is important to continue on. Snyder - the RFP opened in October - Galligan - we did have one meeting - Snyder - what is the length of time tht the price will remain the same? Galligna - I think it is going ot last forever.

6. Items for Discussion

A. Proposed Ordinance Concerning Referenda for Leases or Other Expenditures having a Cost Equal to or Exceeding One Million Dollars ($1,000,000.00) (requested by Mayor Anwar)

Anwar - a number of people in the commujnity - there are a number of times the council goes against the communities views. this tool will be used for a variety of items (computers, fire trucks, etc). we are trying to keep the balance to make sure that the town uses this tool to get the job done. we have this available for this purpose. want to make sure not going above a certain amount. $1M - Want to do it in a form of an Ordinance. We want to control ourselves. if we go beyond a certain amount want to have the communities voice. Galligan - we did give you an ordinance to get you started. There may be amendments necessary. We want input from the Council - what are your goals and objectives. Yagaloff - paragraph B is very confusing to me. Galligan - the reason we did it that way is because the Library got voted down - we have had project where buildings have been done over a period of time. Yagaloff - the concept is we want policy - th eTown Council will not do $1M projects without referendum - the policy should stay for everything throughout the year. Defeats the policy of having a certain policy. Current ordinance there are some conflicts. shouldn't we try to clarify that in this ordinance also. Some people say can't do $25,000 without referendum and others say can have referendum. We still have problems - Galligna - 25,000 is sale of property. Yagaloff - there was a sports project that went out and did not go out to referendum. Galligan - will research Yagaloff - is this ordinance intended to allow - concerned that Town Council should not be prohibited from doing this year round except for the budget. Kari Olson - the reason for subsection B was much of the budget is for opearting. do not want ot be in situation where you do not want ot approve - on somethign that has been approved by a budget. maybe it should apply across the baord. If you look at the draft ordinance it is focused on the leasing. we thought the purpose was for long term leasing. If this was intended to apply for everything and not just leases. Yagaloff - I am reading this as more then leasing items. Delnicki - may want to just start with leasing first - 1-1.5M (majority) Anwar - the ordinance in current form says anything over 1M has to go to referendum Delnicki - anything to needs super majority - 1-1.5M Havens- what do we use the leasing for - what are the perimeters will we use - what program can we use the leasing for. or maybe the super majority for anything out of the ordinary. in last storm how do we get around. how was that handled. Galligan - that was a council decision. 1935 law that was passed after the first catostrophic event. bond was only for 10 years. it was public health and safety. Havens - what determines the ability to lease? Galligan - Fire trusk are 400,000 to 500,000 - so you get the banks together and put out to lease. you have cost of 50-60,000 - copiers, cars, trucks some items that you don't want to keep as long. this oridinace is for looking at projects over $1M to go out to referendum Havens - who is going to decide what is going to go out to lease. Galligna - I make a lot of those decisions. if it is something like a fire truck that is something that the Town Council decides. Snyder - concerns -the draft ordinance that we have today is different from the one with the agenda. no just a work in progress Snyder - if something has to get fixed or something happens to a buiding that needs to be fixed - the town needs to expend 1.2M - my concern is when decision like that have to be made this tells me other expenditures - that means the budget, what about capital projects. Capital projects is something where you have to fix something will be over $1M. We need to have these things so it someone has to be built into the budget. This is coming up because of the fields proposal. we can't lease to build fields is what some council members had a concern. this is something tht could lead into something that we can not handle. I am supportive of this in some way. You need to replace roofs, or have a fire truck or get roads fixed. My concern is redrafting htis - do not think should be so restrictive. I don't want to tie the Town Manager's hands with emergencies that he may have to handle. Things have to be done. my concern is to try not to make this so binding so if we have to go out and do somethign that responsibility can get done. Recess the WS 8 pm to call regualr meeting to order.

8:09 reconvened.

Wagner - real issue here is concern that if we are going to build a swimming pool and it was going to cost $3M - Anwar - useful conversation - number of things have come up. current draft needs a lot of work. the idea is not to restrict the workings of the town. we want ot make sure that our council remains responsible in expenditures. want to use tool in way to furfill the requirements. I wonder if the town declares a state of emergency if we can bypass that. the redevelopment part opens up that part as well so we don't restrict ourselves. need protections in place where five council members cn not do a lot of leasing of their choice. it is a way to represent the views of the community. Mirek - maybe we should also include urgent repairs that need to be done right a way. Repair water lines, roofs, etc. Anwar - the next step - we will need another draft ordinance before setting the public hearing. Galligan - can still have public hearing and amendments can be made. Anwar - every time you make a change have to go back to public hearing Galligan - only if is a major change - then yes Snyder - I know on the agenda ther eis requst for public hearing. perhpas we should not rush - would like to move up to January. don't want to rush. Anwar - no problem moving that public hearing.

B. Proposed Changes to the South Windsor Town Council Rules and Procedures (requested by Mayor Anwar)

Anwar - trying to make the meetings more We will only have Work Sessions when needed. Discussion items will be part of the meeting. Critical issues would be done first which are usually resolutions. Propose changes to SW Rules and Procedures. On eof hte changes i Wagner - as a new councilor I was confused why we have a Work sEssion Delnicki - Work Sesions will be held on an as needed basis as determined by the Town Council. New buisness just Anwar - no decided not to change the article 4 - discussions will be held during new buisness Delnicki - Town Manger's report - will tht be moved. Anwar - Town Manager's Report keeps us from getting to the buisness. Yagaloff - things like public hearing swill be held duirn gthe Regular Meeting. Suggest that public heairngs be held after 8:00 p.m. or after. Discussion items be held during the new business. Some nights there is good items in th eTown Manager's report - some times the Town Council members like to use the Town Manager report to get items on the table. May want to rethink moving the TM Report up a little bit. After Section 8 or 9. Mirek - critical to get public input earlier. Havens - will get more involvement from the public if we start earlier. Delnicki - communications to raise issues in Town Manager's report - - communications - issue to consider. Galligan - those items that you have up for discussion should not be part of the report, should be part of the resolution. Anwar - where would you like Snyder - when we have resolution - the Clerk of the Council can put something in there - Town Manager's comments - instead of having in report (Town Manager's Comments) Galligna - that is what I am suggesting.

C. Setting up a Committee to Review the Possibility of Moving Polling Places out of the Schools due to Safety Concerns (requested by Councilor Mirek)

7. Executive Session

8. Adjournment

Delnicki, Wagner, 8:32 p.m.

Dec 02, 2013 Town Council Work Session

Full agenda
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1. Call Meeting to Order

7pm

Matt Riley - item 14 - spending freeze - I was surprised about the low anticipated funds. Please elaborate on that issue. applaud the effort but was surprised. 14F talks about ensuring that over time - only used when absolutely needed. - little surprised have to add that to resolution. 14G resoluiton where the town is looking for a second steep grant for the old post office. There was previously a STEEP grant of 500,000 to build out that facility, would like ot know the status of that plan. I don't understand the need for another grant. Not a fan of this proposal as well as the last grant that was requested. I don't believe business development center in that location makes any sense. would like to know how it benefits the surrounding communiites as well as our community.

Cindy Beaulieu, Cody Circle - Here tonight regarding the second STEEP Grant being requested. Questioning why there is a need for another grant. Individual who is reading wanted to bring this forward begore and also was against the fields proposal. What is happening with the fields proposal. would like to know where this leaves the field propsal.

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

Carl Werkoven, here to say my goal for this Town to be the first Town in the State to be a no hand held telephone or texting Town. Hope you all come together with me. I have not seen any signs up in regards to this issue. It is wrong and should be dealt with harshly. I need everyone's help in the Town of South Windsor. Will be starting a collection for food that will be distributed in this Town as well as for clothing. Would like newspapers to do articles on this subject. 68 Oakwood Drive -

Mike McCelllend, Murielle - suggestions - Hoping to work with him to put somethign together - signs on the side of the roads. I think maybe next to the southwindsor town line - if there is someone to talk to that would be great.

4. Communications

Wagner - at 7:30 P & Z having meeting regarding - CRCOG about sustainability - then initiate plan for Town Center. Anwar - Talk about a few appointments - Charles Margolis - Poet Laureate. Sandy Jeski - Town Historian there is a list of committees and liaisons appointments attached to the agenda. MDC - is doing a revaluation to come down - it is the same amount of money that is going to be spent over 25 years. There is a meeting of the district on December 9th at 5:30 at MDC headquarters 555 Main Street in Hartford. There is 1826 users in Town that are impacted by this. Snyder - I had spoken to the TM about working on getting signs and literature out in town. Do we make our own signs. Galligan - Dennis Sheridan wants to come in to the next meeting to discuss this issue. Would like to work with the school board to bring in the State to discuss this - and should have permanent signs to raise awareness. Would like to work with Mr. Werkhoven - Anwar - I know that Dennis Sheridan is planning to be at one of the meetings. It may be better to go through the working group to empower them and to not reinvent what has been done already. Galligan - I think you should have Dennis and Jan work together Jan - ok will work with Dennis. Mirek - more people involved the more it will take off. School board is also involved. Anwar - spoke with Matt earlier as well -

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Ambulance SErvice Committee - told you who the committee members are - Ashley will be contacting everyone. Board of Education will be coming forward to talk about the 10 year plan. After the Chair speaks would like to go over report and then questions from the Counicl. the budget freeze resolution - do have a few issues with that. Have Police Officer that is going through hiring. Leasing Ordinance - will be discussing tonight. Draft Financial statement - have been going back with Auditors - think council will be pleased. Delnicki - RFP Committee - when did we receive RFP? Galligna - October Delnikci - need to address issue as fast as possible. encourage Ashley to start making calls. Anwar - we have had one issue on this issue and it is important to continue on. Snyder - the RFP opened in October - Galligan - we did have one meeting - Snyder - what is the length of time tht the price will remain the same? Galligna - I think it is going ot last forever.

6. Items for Discussion

A. Proposed Ordinance Concerning Referenda for Leases or Other Expenditures having a Cost Equal to or Exceeding One Million Dollars ($1,000,000.00) (requested by Mayor Anwar)

Anwar - a number of people in the commujnity - there are a number of times the council goes against the communities views. this tool will be used for a variety of items (computers, fire trucks, etc). we are trying to keep the balance to make sure that the town uses this tool to get the job done. we have this available for this purpose. want to make sure not going above a certain amount. $1M - Want to do it in a form of an Ordinance. We want to control ourselves. if we go beyond a certain amount want to have the communities voice. Galligan - we did give you an ordinance to get you started. There may be amendments necessary. We want input from the Council - what are your goals and objectives. Yagaloff - paragraph B is very confusing to me. Galligan - the reason we did it that way is because the Library got voted down - we have had project where buildings have been done over a period of time. Yagaloff - the concept is we want policy - th eTown Council will not do $1M projects without referendum - the policy should stay for everything throughout the year. Defeats the policy of having a certain policy. Current ordinance there are some conflicts. shouldn't we try to clarify that in this ordinance also. Some people say can't do $25,000 without referendum and others say can have referendum. We still have problems - Galligna - 25,000 is sale of property. Yagaloff - there was a sports project that went out and did not go out to referendum. Galligan - will research Yagaloff - is this ordinance intended to allow - concerned that Town Council should not be prohibited from doing this year round except for the budget. Kari Olson - the reason for subsection B was much of the budget is for opearting. do not want ot be in situation where you do not want ot approve - on somethign that has been approved by a budget. maybe it should apply across the baord. If you look at the draft ordinance it is focused on the leasing. we thought the purpose was for long term leasing. If this was intended to apply for everything and not just leases. Yagaloff - I am reading this as more then leasing items. Delnicki - may want to just start with leasing first - 1-1.5M (majority) Anwar - the ordinance in current form says anything over 1M has to go to referendum Delnicki - anything to needs super majority - 1-1.5M Havens- what do we use the leasing for - what are the perimeters will we use - what program can we use the leasing for. or maybe the super majority for anything out of the ordinary. in last storm how do we get around. how was that handled. Galligan - that was a council decision. 1935 law that was passed after the first catostrophic event. bond was only for 10 years. it was public health and safety. Havens - what determines the ability to lease? Galligan - Fire trusk are 400,000 to 500,000 - so you get the banks together and put out to lease. you have cost of 50-60,000 - copiers, cars, trucks some items that you don't want to keep as long. this oridinace is for looking at projects over $1M to go out to referendum Havens - who is going to decide what is going to go out to lease. Galligna - I make a lot of those decisions. if it is something like a fire truck that is something that the Town Council decides. Snyder - concerns -the draft ordinance that we have today is different from the one with the agenda. no just a work in progress Snyder - if something has to get fixed or something happens to a buiding that needs to be fixed - the town needs to expend 1.2M - my concern is when decision like that have to be made this tells me other expenditures - that means the budget, what about capital projects. Capital projects is something where you have to fix something will be over $1M. We need to have these things so it someone has to be built into the budget. This is coming up because of the fields proposal. we can't lease to build fields is what some council members had a concern. this is something tht could lead into something that we can not handle. I am supportive of this in some way. You need to replace roofs, or have a fire truck or get roads fixed. My concern is redrafting htis - do not think should be so restrictive. I don't want to tie the Town Manager's hands with emergencies that he may have to handle. Things have to be done. my concern is to try not to make this so binding so if we have to go out and do somethign that responsibility can get done. Recess the WS 8 pm to call regualr meeting to order.

8:09 reconvened.

Wagner - real issue here is concern that if we are going to build a swimming pool and it was going to cost $3M - Anwar - useful conversation - number of things have come up. current draft needs a lot of work. the idea is not to restrict the workings of the town. we want ot make sure that our council remains responsible in expenditures. want to use tool in way to furfill the requirements. I wonder if the town declares a state of emergency if we can bypass that. the redevelopment part opens up that part as well so we don't restrict ourselves. need protections in place where five council members cn not do a lot of leasing of their choice. it is a way to represent the views of the community. Mirek - maybe we should also include urgent repairs that need to be done right a way. Repair water lines, roofs, etc. Anwar - the next step - we will need another draft ordinance before setting the public hearing. Galligan - can still have public hearing and amendments can be made. Anwar - every time you make a change have to go back to public hearing Galligan - only if is a major change - then yes Snyder - I know on the agenda ther eis requst for public hearing. perhpas we should not rush - would like to move up to January. don't want to rush. Anwar - no problem moving that public hearing.

B. Proposed Changes to the South Windsor Town Council Rules and Procedures (requested by Mayor Anwar)

Anwar - trying to make the meetings more We will only have Work Sessions when needed. Discussion items will be part of the meeting. Critical issues would be done first which are usually resolutions. Propose changes to SW Rules and Procedures. On eof hte changes i Wagner - as a new councilor I was confused why we have a Work sEssion Delnicki - Work Sesions will be held on an as needed basis as determined by the Town Council. New buisness just Anwar - no decided not to change the article 4 - discussions will be held during new buisness Delnicki - Town Manger's report - will tht be moved. Anwar - Town Manager's Report keeps us from getting to the buisness. Yagaloff - things like public hearing swill be held duirn gthe Regular Meeting. Suggest that public heairngs be held after 8:00 p.m. or after. Discussion items be held during the new business. Some nights there is good items in th eTown Manager's report - some times the Town Council members like to use the Town Manager report to get items on the table. May want to rethink moving the TM Report up a little bit. After Section 8 or 9. Mirek - critical to get public input earlier. Havens - will get more involvement from the public if we start earlier. Delnicki - communications to raise issues in Town Manager's report - - communications - issue to consider. Galligan - those items that you have up for discussion should not be part of the report, should be part of the resolution. Anwar - where would you like Snyder - when we have resolution - the Clerk of the Council can put something in there - Town Manager's comments - instead of having in report (Town Manager's Comments) Galligna - that is what I am suggesting.

C. Setting up a Committee to Review the Possibility of Moving Polling Places out of the Schools due to Safety Concerns (requested by Councilor Mirek)

7. Executive Session

8. Adjournment

Delnicki, Wagner, 8:32 p.m.

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